Digital Registration on Entry: FAQ

What is digital registration on entry?

The Digital Registration on Entry procedure was developed by the Federal Government in order to relieve the burden on local health authorities and support existing procedures for monitoring people in quarantine. The new digital procedure replaces the previous paper-based procedure for recording and processing passengers’ details based on the Passenger Locator Card. In accordance with Orders issued by the Federal Ministry of Health which entered into force on 8 November 2020, all incoming passengers to Germany are now required to complete digital registration on entry if they have spent time in a risk area in the last 10 days before entering the country and they are not covered by the relevant exemptions. The obligation to complete digital registration on entry at www.einreiseanmeldung.de applies as from 18:00 hrs on 8 November 2020.

When do I need to complete digital registration on entry?

If you have spent time, in the last 10 days prior to entering Germany, in one of the risk areas listed on the Robert Koch Institute’s website (https://www.rki.de/covid-19-risikogebiete), then you are required to complete digital registration on entry before entering the country. The details you enter are passed on to the local health authority at the place where you will be staying so that it can monitor compliance with the obligation to quarantine on account of having visited risk areas.

Are some people exempt from completing digital registration on entry?

Yes. The following are not required to complete digital registration on entry:

  • Those who only passed through a risk area without a stopover,

  • Those who are only passing through Germany,

  • Those who, under the border traffic with neighbouring countries regime, spent less than 24 hours in a risk area or who enter Germany for no more than 24 hours,

  • Those who enter Germany on business for the purpose of the international transportation of people, goods or merchandise by road, rail, ship or plane.

The Model Quarantine Ordinance which the German federal states implemented on 8 November 2020 provides for several exemptions to quarantine. Why are not all those covered by these exemptions also exempt from the obligation to complete digital registration on entry?

The aim of the Digital Registration on Entry procedure is to quickly and efficiently provide local health authorities with the information they need to be able to monitor whether those required to quarantine under federal state legislation are complying with that obligation. That includes checking whether people who claim certain exemptions from the obligation to quarantine are in fact entitled to do so. For example, in some cases a negative test result needs to be presented to qualify for exemption. The details provided as part of digital registration on entry enable local health authorities to request such proof from incoming passengers.

The exemptions to the obligation to complete digital registration on entry are thus narrowly defined and only cover those who would not deliver any added value for local health authorities in terms of protection against infection if they provided their contact details (e.g. those who are only in transit) or if it would be unreasonable to expect people to have to complete digital registration on entry each time they cross over the border (e.g. commuters who cross the border every day).

What is the goal of digital registration on entry?

The digitalisation of the previous registration procedure for those entering the country from risk areas based on Passenger Locator Cards relieves the burden on local health authorities. As a result, they can quickly and reliably find out who is entering their jurisdiction from a risk area and has to go into quarantine. This helps to prevent incoming passengers to Germany creating new centres of infection.

How does digital registration on entry work? Who will get to see my details?

Incoming passengers are required to register on the website www.einreiseanmeldung.de and enter the places they have visited in the last 10 days. Should these include a risk area, they will be asked to enter their personal details and where they will be staying while they are in quarantine. After entering all the necessary information passengers receive confirmation in a PDF file.

Incoming passengers who have not spent any time in a risk area in the last 10 days prior to entering Germany do not continue the registration process and do not receive confirmation. Minors who are travelling with them do not have to complete the registration process themselves. Instead, their details are included when the responsible adult travelling with them completes the registration.

Passengers’ details are automatically matched with the relevant local health authority on the basis of the address where they will be staying and these details are only passed on to that local health authority. Data are encrypted prior to transmission and automatically deleted 14 days after entry.

When do I have to register?

Registration must be completed before you start your journey. You must be able to present confirmation of having completed digital registration on entry (or, in exceptional cases, substitute registration which has been fully completed by hand) to be able to start your journey if you enter the country by plane, ship, train or bus.

Who checks whether I’ve completed digital registration on entry?

All carriers which are not part of the local public passenger transport system are required to check before each journey begins whether passengers can present confirmation of having completed digital registration on entry (railway companies are permitted to conduct these checks once the journey has begun).

Those who enter Germany by air directly from a country which is not part of the Schengen Area must, upon request, present confirmation of having completed digital registration on entry as part of an entry check (usually conducted by the Federal Police).

Can I travel if I haven’t completed digital registration on entry?

If you are not covered by the above-mentioned exemptions, then you cannot be transported if you have not completed the registration process (see Orders of the Federal Ministry of Health of 5 November 2020, Federal Gazette, Official Section, 06.11.2020 B5). As a result, carriers are not permitted to transport any passengers who can neither present proof of having completed digital registration on entry nor that they are covered by the above-mentioned exemptions.

Do I still have to register if I enter the country by car? If so, who then conducts a check?

The obligation to complete digital registration on entry applies to all incoming passengers who have spent time in a risk area in the last 10 days before entering Germany and who are not covered by the above-mentioned exemptions. That applies regardless of which means of transport they use to enter the country.

The authorities entrusted with policing cross-border traffic (usually the Federal Police) may conduct spot checks close to the border and request that passengers present confirmation.

What do I do if I don’t have access to a computer or smartphone or if I can’t access the Digital Registration on Entry website?

Should you, in exceptional cases (e.g. due to a lack of technical equipment or a technical malfunction), be unable to complete digital registration on entry, you are required to instead fill out substitute registration on paper. You can download the corresponding document from the BMG website. You must hand over the completed form when asked to do so by the carrier or by the authority during an entry check (usually the Federal Police if you are entering the country by air from outside the Schengen Area). Passengers are themselves responsible for downloading and printing the substitute registration form. Substitute registration is then passed on to the local health authority at the place where the incoming passenger will be staying.

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